Sound Familiar?
Running a school is hard enough without these daily headaches.
Paper Reports Pile Up
Handwritten daily reports take forever and parents lose them anyway.
WhatsApp Photo Chaos
Sharing photos across scattered groups with no privacy controls.
Parents Feel Disconnected
"What did my child eat today?" Parents shouldn't have to guess.
Every Detail, Beautifully Tracked
Teachers log meals, naps, diaper changes, mood, and more in seconds. Parents get a beautiful, organised report at the end of each day.
- Track meals, bottles, naps, and diaper changes
- Record mood and daily activities
- Add personal notes for each child
- Request items from home
Share Moments Parents Treasure
Post photos and updates to your school's private feed. Tag children so parents only see their own kids. It's like a private Instagram for your school.
- Post photos with optional captions
- Tag individual children or entire classes
- Parents only see their own children's photos
- Email parents when new posts go up
Keep Everyone in the Loop
Send school-wide announcements in one tap. Parents see upcoming events, concerts, and holidays on a shared calendar. No more lost permission slips.
- Push notifications direct to parents' phones
- Shared school calendar with events
- Date-filtered notification history
- No more WhatsApp broadcast chaos
One App for Everything Your School Runs
Glow Worm goes far beyond daily reports — covering admissions, safety, finance, staff and formal reporting, so you can retire the spreadsheets, paper forms, sign-in books and separate billing tools.
Online Enrolment
Share a public application link. Parents apply from their phones, applications flow into a waitlist, and your team reviews and approves — no manual data entry.
Digital Permission Slips
Send event permission slips parents approve or decline with a tap. See responses in real time — no more forms lost in school bags.
Parent-Teacher Bookings
Publish your available meeting slots and let parents book the time that suits them, right inside the app. No more scheduling back-and-forth.
Invoicing & Automated Billing
Generate and send school-fee invoices to parents. Set up recurring fee plans once and let Glow Worm generate monthly billing automatically.
Payment Tracking & Statements
Record and reconcile payments, and give every parent a clear, up-to-date account statement and payment history.
Financial Dashboard
A live overview of income, expenses, and cash flow — so you can see the financial health of your school at a glance.
Formal Report Cards
Build reusable report-card templates and compile structured, professional progress reports for each child — alongside the daily insights you already get.
Staff Timetables & Leave
Manage weekly staff timetables and handle leave requests in one place, without a separate HR tool.
Payroll & Payslips
Set up salary profiles, run payroll, and distribute payslips to staff directly through Glow Worm. South African PAYE, UIF and SDL are worked out for you, and finalised runs are kept for IRP5.
Attendance
Check children in and out with a tap. Staff can see at a glance who is in the building right now, and every arrival and collection is time-stamped and kept.
Secure Pickup
Parents show a QR code from their phone and staff scan it at the door. Codes expire in ninety seconds and cannot be reused, so a screenshot is no use to anybody.
Allergies & Medical
Allergies, medication and emergency contacts sit on the child's record — and an allergy warning follows that child onto every screen where staff might need it.
Incident Reports
Record what happened, attach photos, and capture a staff signature and the parent's on the device. Both parties get a copy as a PDF, so nothing rests on memory.
Messaging
Private conversations between a parent and their child's teacher, kept inside the app and tied to the child — not scattered across personal phone numbers.
Weekly Insights
Patterns in meals, sleep and mood over the week, so a change in a child's routine is visible before anyone has to go looking for it.
Policy Acknowledgements
Publish your own policies to parents or staff and require them to be read and accepted before the app can be used. Update one and everybody is asked again, while the earlier acceptances stay on record as proof of what was agreed and when.
Your Data, On Request
Export everything held about one child, or your school's own records, as a readable document and a complete data file — so a POPIA request from a family is answered in a couple of taps.
Nothing Lost by Accident
Removing a child is reversible for six months. Their record leaves every register and invoice run at once, but can be restored — or handed to their family — until the window closes.
Up and Running in Minutes
Sign Up for Free
Start your 14-day trial. We'll help you set up your school, classes, and children.
Invite Parents
Parents download the app and connect to your school. It takes under a minute.
Start Sharing
Post updates, log reports, and watch parents fall in love with your school.
Built for Everyone at Your School
For Teachers & Schools
Run admissions, attendance, daily reports, billing, payroll and report cards from your phone or tablet. One app replaces your whole admin stack — and impresses parents.
Start Free TrialFor Parents & Guardians
See exactly what your child ate, how they slept, and what they did today. Get beautiful photos and instant school updates, message their teacher, and collect them with a secure code on your phone.
I'm a ParentWhat Schools Are Saying
"The parents absolutely love getting photo updates during the day. It's changed how they see our school."
Nursery School Principal, Johannesburg"We used to spend 45 minutes on paper reports every afternoon. Now it takes our teachers 10 minutes."
Daycare Owner, Cape Town"Finally, one app that replaces WhatsApp groups, paper notes, and printed calendars. It just works."
Pre-School Admin, DurbanSimple Pricing. Everything Your School Needs.
One price for your whole school — you pay for the size of your school, not for access to features. Start free for 14 days. No credit card. Cancel anytime.
Find Your Plan
Drag the slider to the number of children at your school
* Prices exclude VAT. Every plan includes the full platform.
At Home
Up to 5 children
R179 /month
For childminders, home-based daycares and playgroups.
Micro
Up to 10 children
R299 /month
For very small childcare centres.
Starter
Up to 25 children
R599 /month
For smaller childcare centres.
Growth
Up to 50 children
R999 /month
For growing childcare centres.
Professional
Up to 100 children
R1,499 /month
For established schools and preschools.
Large
Up to 200 children
R1,999 /month
For larger childcare centres.
Enterprise
More than 200 children
For groups, large schools and organisations.
Ready to Delight Your Parents?
Join schools across South Africa who are saving time and building stronger parent relationships with Glow Worm.
Start Your Free 14-Day TrialNo credit card required. No obligation. Cancel anytime.